SILK Search Ltd ("we", "us") is committed to keeping your information secure and managing it in accordance with our legal responsibilities under privacy and data protection laws where we operate.
By visiting using any of our services, you agree to your personal information being used and disclosed in the manner set out in this Policy. We will not collect personal information from you unless you have specifically agreed to us doing so (for example through your acceptance of this Policy or via an electronic tick-box or other similar measures as required by local privacy and data protection laws).
You do not have to provide your personal information to us, but if you do not there may be limits on the services we are able to provide to you.
Why we store your data
SILK Search Ltd will store your data for recruitment purposes only. Your data is stored on our database, which is hosted and maintained on servers in the UK and is fully compliant with EU data protection laws.
The personal information that we collect
The information about you we may collect, hold and process is set out below:
(A) Information collected and processed for finding you a suitable role is as follows:
* Your name
* Your address
* Your email address
* Your telephone number
* CV/work history
* Job preferences including role, geographical areas and salary
* Any other work-related information you provide, for example, education or training certificates
(B) Information in respect to individuals that have worked for us previously or may work for us is as follows:
· In some cases, permits and visas
· National insurance number
· Full details of job offers and placements
· Financial information (including but not limited to payroll details and terms, HMRC data, pension scheme details and statutory payments.)
· A log of our communications with you by email and telephone
How we use the information
This information will have been provided, or will be provided, by you. In the case of references, these will be from your previous employer.
We might also collect any publicly available personal data from, for example, job boards, LinkedIn, or similar recruitment websites. Or we might use third-party applications which get their data from these publicly available websites.
The above information is used to provide our services to you in our capacity as an Executive Search firm to find you suitable career opportunities whether on an interim or permanent basis, based on your requirements as set out below.
The information under A above may be used as follows:
· To match your skill sets with job opportunities to assist in finding you the positions that most suit you
· To put forward your details to our clients and prospective employers for you to be considered for vacancies
· To place you with our clients and prospective employers
· To keep you informed of available opportunities as they arise
· To keep you informed of the services offered by us
The information under B above may be used as follows:
· To establish that you have the right to work
· To put in place contractual arrangements and documentation once a role has been secured
· To pay you if placed
Disclosure of your information
Your CV and related information will be shared or sent to prospective employers and our clients, with your consent. Once you have secured a placement additional information will be provided to them to enable the placement to proceed. Such employers and clients will usually be located inside the European Economic Area (EEA) but may be outside of the EEA. Personal data shall not be transferred to a country or territory outside the EEA unless that country or territory ensures an adequate level of protection or the appropriate safeguards are in place for your rights and freedoms. Before such a transfer takes place outside of the EEA, we will provide you with further information concerning this.
Other trusted third parties that we may share your data with are as follows: HM Revenue and Customs, legal advisors and other companies for the purpose of undertaking pre-engagement checks for the role or for paying you.
What is the legal basis for processing the information?
We will rely on your consent to process the information marked with an * above which is collected at the outset of the recruitment process.
Information and documentation to establish your right to work is processed by us as we are legally obliged to do so.
Once a position has been found for you, we will process your personal data, including financial information, for the purpose of you entering into a contract to fulfil your role and to enable us to pay you, depending on the specific contractual arrangements and circumstances.
For the purposes of paying you, where relevant, we are legally obliged to provide information to HMRC.
Once a placement has been secured, we may also process your data on the basis of our legitimate interests i.e. for administrative purposes.
You can request to see the information we hold for you which we can email to you as a .pdf file. You can request a login and access and edit your information via a web browser and you can also request that any data that we hold for you is deleted at any time.
Retention of your data
We would like to keep your data until we find a position for you. We cannot give the exact time period but, once you inform us that you are no longer looking for a position, we can either keep your data on our databased for future roles or delete your data, whichever you request.
Withdrawal of consent
If you have provided us with your consent to process your data, for the purpose of using our services and us finding you suitable work, you have the right to withdraw this at any time. In order to do so you should contact us by emailing firstname.lastname@example.org.
If you have a complaint about how we have handled your personal information you may contact us using the details below and we will investigate your complaint.
SILK Search, Studio 22, Walters Workshops 249-251 Kensal Road, London, W10 5D
Please address any questions, comments and requests regarding our data processing practices to Kellie McSorley.
We keep this Policy under regular review and update it from time to time. Please review this policy periodically for changes.
SILK SEARCH GDPR POLICY
The General Data Protection Regulation (GDPR) has meant changes for business to business (B2B) organisations to be fully compliant with the new rules by May 2018.
Opt-out rules for marketing and communications
When emailing or texting employees of corporate companies for marketing communications SILK Search will ensure that simple and clear opt-out instructions are provided with the message.
We will ensure that the communications are relevant to the products or services of the business, and that they are relevant to the recipient’s job role.
If requested, we will be able to demonstrate to individuals how their data is stored in an easily accessible electronic format.
Procedure for possible data breaches
We have a dedicated Information Officer, who will oversee and if necessary report any kind of event to the Information Commissioner’s Office.
SILK Search will be prepared for any possible, albeit unlikely, infiltration or data breach in order to protect the rights and freedoms of individuals.
The 6 key GDPR principles, that SILK Search will comply with when managing personal data are:
That information will be,
· Processed lawfully, fairly, and in a transparent manner relating to individuals.
· Collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes.
· Adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.
· Accurate and, where necessary, kept up to date;
· Kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed.
· Processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.
SILK SEARCH OFF LIMITS POLICY
As executive search consultants, we look to continually strengthen our relationships with our clients and serve them on an on-going and long-lasting basis.
We know that during an executive recruitment project we have a high degree of access and knowledge of company information, its plans and professionals, especially regarding the position for which we are recruiting.
Therefore, SILK Search does not include executives from active clients in other executive recruitment projects, except when expressly authorized by the client. Also, candidates recruited by SILK Search and hired by an active client are considered off limits by our company.
The Off-Limits policy described above, for reasons of candidate confidentiality, cannot be applied to candidates that may have already been included in a recruiting process at SILK Search prior to SILK Search being retained by the client.